VidVop's AI calendar

Executive-level assistance

VidVop plans the tasks you select, finds the gaps in your calendar and books each one.

Works with both Google Calendar and Outlook, across as many diaries as you keep — the work one, the personal one, one for each part of the business.

VidVop finds spaces in your diary and automatically schedules tasks for you.

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Automatically re-plans your day whenever something comes up.

When tasks overrun, or something urgent lands, VidVop re-schedules the work you didn't get to — into slots where it actually fits.

  • Missed tasks are re-booked into your next genuinely free slot. It runs every hour on its own, and there's a Replan now button when you can't wait.
  • It books around what's already there. Busy times are read from your calendar at the moment of booking — never a stale copy.
  • Top of the list goes first. Where there isn't room for everything, the tasks you ranked highest take the earliest gaps.
  • Nothing is quietly dropped. If it won't fit today it moves to tomorrow, and it stays on the board until you tick it off.
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Your lists, your order

Multiple lists, for your convenience.

Keep the work you're doing for customers apart from the things you have to do for yourself, and let each list book into the diary where it belongs. Run several diaries at once — work and home side by side, or one for each part of the business.

Select the items you want to add to the diary. VidVop plans them in priority order, starting with the items at the top of the list.

  • Name your own listsQuotes, Follow-ups, Site prep, Home — as many as you need, called whatever you call them.
  • A different diary per listWork tasks into the work calendar, home tasks into the personal one. Google or Outlook, side by side.
  • Prioritise by draggingTop of the list is number 1 and everything renumbers as you drag. Move whole columns too.
  • Set how long each takesFrom 30 minutes to a full day. That's exactly what gets reserved in the diary.
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What it puts an end to

Every to-do app knows what you should do. None of them know when.

A list without a time is a list of things you feel guilty about. VidVop is the only one of these that has your calendar open while it's deciding.

The list on the dashboard

Written on Monday, illegible by Wednesday, no idea what's actually achievable today.

Replanning by hand

Dragging blocks around every time a job overruns, usually while sitting in the van.

A to-do app that ignores your diary

Cheerfully lets you plan eleven hours of work into a six-hour day.

Working out what's next

Ten minutes of deciding, several times a day, before any actual work happens.

One board. Every diary. Replanned every hour, without you.
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Your list, planned

Write the list. Let it find the time.

Connect a calendar, name your lists, and give each task a length. VidVop does the scheduling — and the rescheduling.

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